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Real estate accounting software is a specialized financial management tool tailored to the needs of real estate professionals, including property managers, agents, investors, and developers. It helps manage the unique accounting requirements of the real estate industry, such as tracking rental income, property expenses, and capital gains. Unlike general accounting software, these solutions offer features like managing multiple properties, calculating depreciation, handling property taxes, and generating real estate-specific financial reports.

This blog offers a curated selection of the best real estate accounting software in 2025 and aims to help businesses quickly identify the software that best fits their business needs.

According to a report by Softledger, around 45% of CFOs prefer accounting software that features multi-entity consolidation.

Best Accounting Software for Real Estate Businesses

Here is a comprehensive list of real estate accounting software in 2025 to help businesses make informed choices for a streamlined financial management process:

1. QuickBooks Desktop Premier for Real Estate

QuickBooks Desktop Premier for Real Estate is a specialized version of QuickBooks tailored to meet the unique needs of real estate professionals, including agents, firms, and developers. This accounting software for real estate companies simplifies financial management by offering tools to track income, expenses, and profitability across various properties. Its robust capabilities provide comprehensive reporting options, including tenant and vendor-specific financial summaries. Real estate investors and developers benefit from its job costing and expense tracking features, allowing for detailed project financial analysis. This solution is ideal for those looking to streamline their bookkeeping and financial planning efforts in the competitive real estate market.

Key Features

Industry-Specific Chart of Accounts: Pre-configured chart of accounts designed to simplify financial organization specific to real estate businesses.
Job Costing and Budgeting: Allows real estate firms to track project-specific costs and create detailed budgets for better financial planning.
Progress Invoicing: Supports billing clients based on project milestones, which is common in real estate developments.
Report Customization: Generates tailored financial reports, including profit/loss statements and cash flow analysis.
Multi-User Access: Enables collaboration within teams, with customizable user permissions for enhanced security.

Pros

Robust tools for job costing and project management.
Industry-specific features streamline real estate accounting.
Customizable reports for detailed financial insights.
Multi-user access ensures team collaboration while maintaining data security.

How to choose the best accounting company for a business in the USA?

Choosing the best accounting company in the USA involves evaluating their expertise in your industry, reputation, and range of services. Look for a firm with experience handling your specific financial needs, whether taxes, audits, or bookkeeping. Consider their track record, client reviews, and certifications to ensure reliability and trustworthiness. Additionally, assess their technology and communication methods, ensuring they offer efficient, timely service and are responsive to your business’s unique requirements and challenges.

Get comprehensive details on the best accounting companies in the USA through our blog: ‘Top 10 Accounting Companies in the USA’.

2. NetSuite for Real Estate Accounting

NetSuite for Real Estate Accounting is a cloud-based ERP solution designed to meet the complex financial requirements of real estate businesses. This online accounting software for real estate firms integrates accounting, financial planning, and CRM features to offer a holistic approach to financial management. It caters to real estate agents, investors, and developers who need real-time visibility into their financial operations. By automating tedious accounting tasks like AP/AR, NetSuite reduces manual effort, enhances efficiency, and ensures compliance with industry regulations. Its scalability and customization options make it one of the best accounting software solutions for growing real estate businesses.

Key Features

Advanced Revenue Recognition: Automates revenue processes, ensuring compliance with ASC 606 and other standards.
Lease Accounting Compliance: Supports adherence to ASC 842 and IFRS 16 for real estate leases.
Multi-Entity Management: Facilitates financial operations for companies managing multiple entities or locations.
Cloud-Based Access: Offers real-time access to financial data from anywhere.
Customizable Dashboards: Provides actionable insights through intuitive visual analytics.

Pros

Comprehensive functionality for large real estate firms.
Strong compliance features for lease accounting.
Scalable solution for growing businesses.
Cloud-based access enhances collaboration and mobility.

3. Sage Intacct for Real Estate

Sage Intacct for Real Estate is a comprehensive accounting platform tailored for mid-sized to large real estate firms. It offers scalability and flexibility, enabling efficient management of multiple properties with multi-entity support. The platform seamlessly integrates with other tools, providing a centralized solution for tracking finances, budgets, and compliance. Its cloud-based infrastructure ensures secure, real-time access to financial data, enhancing operational transparency. Its advanced reporting capabilities allow firms to generate detailed insights, empowering strategic decision-making. Sage Intacct delivers robust features to streamline accounting processes and drive efficiency in the dynamic real estate industry for investors and developers.

Key Features

Real-Time Financial Tracking: Offers instant visibility into financial operations for proactive decision-making.
Project Cost Tracking: Monitors expenses associated with real estate projects.
Automation of AP/AR: Streamlines accounts payable and receivable, reducing manual work.
Integrated Budgeting Tools: Simplifies long-term financial planning.
Scalable Architecture: Grows with the business, supporting complex financial structures.

Pros

Excellent for tracking project-related costs.
Real-time financial data ensures accurate reporting.
Reduces administrative burden through automation.
Scalable solutions, ideal for expanding real estate firms.

4. Real Estate Accounting Tool by Buildium

Buildium's Real Estate Accounting Tool is designed to streamline financial management for small to mid-sized real estate firms and agents. The software simplifies daily tasks, including managing accounts payable and receivable and creating detailed financial statements. Its intuitive interface ensures accessibility, even for users with limited accounting experience. Buildium also supports property-specific financial tracking, making it a practical choice for firms managing residential and commercial properties. Buildium helps real estate professionals to efficiently handle financial operations while maintaining accurate, property-specific records for better decision-making and business growth.

Key Features

Expense Tracking: Captures and categorizes expenses for simplified bookkeeping.
Financial Reporting: Offers pre-built templates for real estate-specific reports.
Online Payment Processing: Supports receiving and tracking payments securely.
Tax Preparation Tools: Simplifies compliance with tax regulations.
Integration Capabilities: Connects with third-party tools like QuickBooks.

Pros

Easy to use for small real estate firms.
Streamlined payment and expense management.
Simplifies tax reporting with intuitive tools.
Integrates seamlessly with existing accounting software.

Fig 1: How to Choose the Best Real Estate Accounting Software 2025

5. FreshBooks for Real Estate Agents

FreshBooks is an online accounting software for real estate agents focused on ease of use and accessibility. It is one of the best cloud-based real estate accounting platforms that allows agents and small real estate firms to manage their finances on the go. From tracking expenses to creating professional invoices, FreshBooks simplifies daily accounting operations. It's particularly beneficial for real estate agents who need tools to manage client billing and track commissions. The software's mobile-friendly design and straightforward interface make it an excellent choice for solo agents and small teams.

Key Features

Client Management: Organizes client information, payment histories, and communication logs.
Automated Billing: Sends recurring invoices and payment reminders.
Expense Logging: Simplifies tracking of business expenses and reimbursements.
Time Tracking: Records billable hours for consulting and advisory services.
Mobile Access: Allows financial management on the go.

Pros

User-friendly interface designed for non-accounting professionals.
Ideal for solo real estate agents and small teams.
Flexible invoicing and payment options.
Excellent customer support and mobile functionality.

6. AppFolio Investment Management Accounting

AppFolio Investment Management Accounting is tailored for real estate investors and firms managing portfolios. This accounting software for real estate investors helps streamline financial tracking across multiple assets, enabling detailed insights into performance. It offers robust reporting tools that simplify compliance and aid in stakeholder communication. Designed with scalability in mind, AppFolio integrates fund management, expense tracking, and investor reporting features. It is ideal for firms that maximize returns and maintain transparency with their investors.

Key Features

Portfolio Management Tools: Centralized dashboard for tracking multiple real estate investments.
Real-Time Data Analytics: Provides insights into portfolio performance and ROI.
Automated Reporting: Streamlines report creation for investor communications.
Secure Data Storage: Ensures confidentiality of financial records.
Compliance Support: Simplifies adherence to industry regulations.

Pros

Tailored for investment-focused real estate operations.
Real-time insights enhance decision-making.
Scalable for managing growing portfolios.
Ensures data security and compliance.

A Real Estate Firm Reduced its Reconciliation Time by 73% with Navan

The Penn Group, a USA real estate and construction firm, struggled with inefficient expense management due to a manual process involving countless receipts and complex reconciliation. This consumed valuable time and led to potential inaccuracies in financial reporting. The company's finance team faced challenges in tracking and categorizing expenses, causing financial visibility and decision-making delays.

To handle these difficulties, the company adopted Navan's expense management platform to automate its expense reporting process and integrate it with its banking system through Navan Connect. This solution offered seamless card-link technology, allowing automatic categorization of expenses in real-time. The integration reduced the time spent on reconciliations by 73%, from 11 hours to under three per month. In addition to saving 62 hours per month, the platform provided a more accurate, transparent approach to managing finances.

This shift enhanced operational efficiency and freed up accounting staff to focus on more strategic financial tasks. The automated solution also provided better oversight, allowing the Penn Group to make more informed financial decisions.

Source: navan.com

7. Xendoo

Xendoo provides accounting software for real estate developers and agents, simplifying financial management through automation, such as bookkeeping, tax preparation, etc. Xendoo's cloud-based platform ensures real-time access to financial data and helps real estate companies with informed decision-making. It is also popular for its dedicated customer support, which assures expert guidance to address challenges such as managing multiple properties, ensuring tax compliance, and handling bookkeeping tasks efficiently. By providing personalized assistance, Xendoo simplifies accounting tasks and ensures that financial management is streamlined, accurate, and aligned with industry best practices.

Key Features

Real-Time Bookkeeping: Keeps accounts updated automatically.
Tax Filing Support: Prepares and files taxes with minimal input.
Customized Financial Reports: Offers monthly summaries tailored to real estate needs.
Cloud-Based Access: Provides secure access from anywhere.
Integration with Major Platforms: Syncs effortlessly with tools like QuickBooks and Xero.

Pros

Cost-effective for small and mid-sized firms.
Simplifies tax and compliance processes.
Provides clear, actionable financial insights.
User-friendly design for non-experts.

Fig 2: Essential Data Security Features in Real Estate Accounting Software in 2025

8. Wave Accounting

Wave Accounting is a free accounting software for real estate agents and small firms. It offers a simple yet efficient platform to track income, expenses, and financial performance. With its easy-to-use interface, Wave Accounting appeals to individual agents or firms with limited accounting expertise. Its cloud-based system ensures accessibility and the integrated invoicing and receipt-scanning tools enhance efficiency. Despite its simplicity, Wave delivers robust features that support the unique needs of real estate professionals, making it one of the best accounting software options for those on a budget.

Key Features

Invoice Management: Creates and tracks professional invoices.
Expense Categorization: Automatically categorizes and organizes transactions.
Bank Reconciliation: Ensures financial accuracy by linking with bank accounts.
Receipt Scanning: Digitizes paper receipts for easier bookkeeping.
Basic Reporting Tools: Delivers simple financial summaries.

Pros

Free to use, with optional paid services.
Suitable for small businesses and individual agents.
User-friendly and easy to set up.
Basic but effective for limited accounting needs.

9. MRI Accounting Suite for Real Estate

The MRI Accounting Suite is a comprehensive solution for real estate firms and developers. It offers advanced accounting tools that cater to the financial complexities of managing large portfolios and development projects. This software integrates seamlessly with other MRI solutions, providing a unified operational and financial management platform. With robust reporting capabilities and compliance-focused features, MRI Accounting Suite ensures that real estate companies can maintain accurate financial records while adhering to industry standards.

Key Features

Portfolio Financial Management: Tracks income and expenses across multiple properties.
Lease Accounting Tools: Ensures compliance with lease standards like ASC 842.
Budgeting and Forecasting: Provides tools for financial planning.
Customizable Workflows: Adapts processes to business needs.
Integration Capabilities: Syncs with operational and financial software.

Pros

Strong focus on regulatory compliance.
Comprehensive reporting for portfolio analysis.
Customizable for diverse real estate operations.
Scalable for growing enterprises.

10. RealPage Accounting Software

RealPage Accounting Software is designed to address real estate developers' and firms' complex financial needs. It focuses on ensuring accuracy in financial records, crucial for maintaining up-to-date, error-free transactions across multiple properties. It offers advanced real estate financial reporting tools to generate detailed financial statements, ensuring firms have real-time visibility into their financial health. The software also emphasizes compliance, ensuring all financial activities meet industry standards and regulations, such as tax reporting requirements.

Key Features

Integrated Financial Management: Combines accounting with operational insights.
Regulatory Compliance Tools: Helps meet industry-specific standards.
Custom Reporting: Offers advanced reporting options for financial analysis.
Real-Time Updates: Keeps financial data current.
Advanced AP/AR Automation: Speeds up invoice and payment processes.

Pros

Tailored to real estate developers and large firms.
Strong automation features reduce manual workload.
Compliance-focused tools ensure regulatory adherence.
Streamlines complex financial operations.

How Real Estate Accounting Software Solves Common Industry Challenges

Real Estate Accounting Challenge	How Accounting Software Addresses the Challenge?
Managing Complex Transactions	Real estate transactions often involve multiple parties, taxes, and varying costs. Accounting software simplifies this by automating calculations, splitting transactions, and ensuring tax compliance. This reduces manual errors and improves accuracy.
Tracking Property-Specific Expenses	With real estate accounting software, expenses are categorized by property or project. This helps allocate costs like maintenance, taxes, and utilities accurately, ensuring that each property's financials are tracked individually.
Real-Time Financial Monitoring	Many real estate firms struggle to monitor their financial status in real time. Accounting software provides dashboards and real-time data, allowing businesses to track cash flow, expenses, and revenue as they occur, improving decision-making.
Manual Record-Keeping and Data Entry	Manual record-keeping is prone to human error and is time-consuming. Accounting software automates data entry, syncs transactions with bank accounts, and categorizes expenses, reducing the need for manual updates and increasing efficiency.
Managing Multiple Income Streams	Real estate businesses often manage rental income, sales, and other revenue sources. Accounting software simplifies this by allowing users to track and report income from multiple properties, ensuring accurate financial reporting and forecasting.
Scaling and Customizing for Business Growth	As real estate businesses grow, so do their accounting needs. Accounting software offers scalability, allowing the management of more properties, integration with other business tools, and generation of detailed reports reflecting business growth.
Compliance with Tax Regulations	Staying compliant with tax regulations is a significant challenge. Accounting software includes tax preparation tools that automatically adjust for property taxes, depreciation, and other real estate-specific tax rules, reducing the risk of errors and penalties.

Conclusion

Advancements in real estate accounting allow businesses to manage complex financials more efficiently, ensuring accurate reporting, improved compliance, and real-time financial insights. However, the challenges of managing diverse property portfolios, fluctuating income streams, tax compliance, and growing regulatory demands will only increase. Maintaining accurate and efficient financial operations will become even more difficult as businesses scale without the right tools and expertise.

At Invensis, we provide tailored real estate accounting and bookkeeping services to help businesses manage their financial operations efficiently. Our experts use software like QuickBooks, Stessa, and Xero to streamline crucial tasks such as income and expense tracking, tax compliance, and financial reporting. By using these accounting software designed for real estate, our team ensures that businesses can access accurate and up-to-date financial data, helping them make informed decisions about investments and operational strategies. This reduces the risk of errors, simplifies tax filings, and ensures compliance with ever-evolving regulations. Contact us today to streamline your real estate accounting processes with precision and efficiency.

Rick Johnson

Rick is a highly accomplished finance and accounting professional with over a decade of experience. Specializing in delivering exceptional value to businesses, Rick navigates the complexities of the financial realm easily. His expertise spans various industries, consistently providing accurate insights and recommendations to support informed decision-making. Rick simplifies complex financial concepts into actionable plans, fostering collaboration between finance and other departments. With a proven track record, Rick is a leading writer who brings clarity and directness to finance and accounting, helping businesses confidently achieve their goals.