10 Best Accounts Receivable Automation Software for Businesses in 2025

Accounts receivable (AR) is the process of tracking and collecting payments owed to a business by its customers after delivering goods or services on credit. It ensures that businesses maintain a steady cash flow, which is critical for funding day-to-day operations, paying employees, and pursuing growth opportunities. Effective accounts receivable management is necessary for maintaining financial stability, but traditional manual processes can be time-consuming, error-prone, and inefficient. This is where accounts receivable automation software comes into play.

AR automation simplifies complex processes like generating invoices, tracking outstanding payments, sending reminders, and reconciling accounts. By automating these tasks, businesses can significantly reduce human errors, such as miscalculations or incorrect data entries, which can lead to disputes or delays.

This blog discusses the ten best accounts receivable automation software for businesses in 2025 and offers key insights to help businesses optimize their processes, improve cash flow, and achieve sustainable growth.

List of Top 10 Accounts Receivable Automation Software for 2025

Here is a closer look at the best accounts receivable automation software, including their key features and benefits:

1. Billtrust

Billtrust is a comprehensive end-to-end accounts receivable (AR) automation solution which simplifies and optimizes the entire AR process. From invoice generation to cash application, Billtrust automates time-consuming tasks and frees up valuable resources for more strategic activities. By replacing manual processes with technology-driven workflows, businesses can reduce human errors, accelerate payment collection, and gain better control over cash flow. The platform’s integration capabilities with ERP systems and accounting tools further streamline operations and make it essential for businesses of all sizes who need to transform their AR management process. 

Key Features:

• Invoice Automation: Automatically generates and sends invoices, reducing the manual effort and errors associated with billing. 
• Cash Application: Uses intelligent matching to automatically apply incoming payments to the correct invoices, reducing the need for manual intervention.
• Payment Portal: Offers an easy-to-use online portal where customers can make payments, improving the payment experience and speeding up collections.
• Integrated Analytics and Reporting: Provides in-depth insights into AR performance, allowing businesses to precisely track trends and forecast future cash flow.
• ERP Integration: Seamlessly integrates with popular ERP systems, ensuring smooth data flow and minimizing the need for manual reconciliation.
• Collections Automation: Automates reminders and follow-up communications, ensuring timely payments and reducing overdue accounts.

Pros:

• Increases efficiency by automating manual AR tasks.
• Reduces errors and improves cash flow accuracy.
• Advanced reporting tools provide valuable insights for better financial decision-making.
• Easily integrates with existing business systems like ERPs.

2. QuickBooks AR Automation

QuickBooks, one of the most popular accounting software solutions for small and medium-sized businesses, offers a suite of built-in accounts receivable (AR) automation features. These tools are designed to simplify invoice management, payment tracking, and financial reporting. With QuickBooks, businesses can automate the creation and sending of invoices, track payments in real-time, and manage cash flow seamlessly—all from one unified platform. This user-friendly platform focuses on improving efficiency in the AR process and ensures businesses maintain a healthy cash flow without the burden of manual administrative tasks.

Key Features:

• Automated Invoicing: Quickly generate and send invoices with customizable templates, reducing manual effort and ensuring consistency in billing.
• Payment Tracking: Automatically track incoming payments and update the AR ledger, providing real-time visibility into customer balances.
• Automated Payment Reminders: Set up automatic reminders to notify customers about unpaid invoices, improving collections without manual intervention.
• Integration with Third-Party Apps: Sync with various payment gateways, CRM systems, and other financial tools, expanding the software’s functionality.
• Bank Integration: Link QuickBooks with business bank accounts for seamless transaction reconciliation and accurate cash flow reporting.
• Financial Reporting: Generate detailed AR reports and insights to track performance, identify trends, and optimize collections strategies.

Pros:

• Easy-to-use interface, ideal for small and medium-sized businesses.
• Automates key AR tasks like invoicing and payment tracking, saving time and reducing errors.
• Real-time payment updates provide accurate cash flow insights.
• Integrates with third-party applications and bank accounts, enhancing functionality.

3. SAP Concur Invoice

SAP Concur Invoice is an advanced financial management solution designed to automate invoice processing and streamline accounts receivable workflows. As part of SAP’s larger enterprise resource planning (ERP) tool suite, it is specifically tailored for large organizations and enterprises looking to gain better control, visibility, and efficiency in managing their accounts receivable and payable processes. By automating repetitive tasks, such as invoice approvals, payment processing, and reporting, the platform helps businesses minimize the time and resources invested on manual operations and increase operational efficiency.

Key Features:

• Invoice Capture and Automation: Automates the capture, coding, and approval of invoices, reducing manual entry and ensuring faster processing times.
• Invoice Approval Workflow: Streamlined approval process, with customizable workflows that ensure the right people approve invoices at the right time, preventing delays and errors.
• Payment Processing Automation: Enables automated payment processing, making it easier to ensure timely payments and minimize the risk of late fees or missed payments.
• ERP Integration: Seamlessly integrates with other SAP solutions, ensuring consistent data flow and synchronization across financial management functions.
• Real-Time Insights: Provides businesses with real-time visibility into their accounts receivable data, helping teams stay on top of outstanding invoices and cash flow.
• Compliance and Audit Trail: Tracks all invoice-related actions and approvals, ensures compliance with financial regulations, and creates an audit trail for transparency.‍

‍Pros:

• Automates complex workflows, reducing manual intervention and increasing processing speed.
• Integrates seamlessly with other SAP solutions, creating a unified approach to financial management.
• Provides enhanced visibility and control over AR operations, improving cash flow management.
• Helps businesses comply with financial regulations through detailed reporting and audit trails.

4. Invoiced

Invoiced is a comprehensive accounts receivable (AR) automation platform designed to assist businesses in streamlining their invoicing and payment workflows. It simplifies and automates core AR processes, including invoicing, payment collections, and cash flow management. The platform’s user-friendly interface ensures that finance teams can manage accounts more efficiently, providing real-time updates and insights into financial transactions. With advanced automation capabilities, Invoiced aims to reduce human errors, improve billing accuracy, and accelerate payment cycles, ultimately enhancing the overall efficiency of AR operations.

Key Features:

• Automated Invoicing: Invoiced automates the creation and sending of invoices, ensuring consistency and reducing the risk of errors while speeding up the billing cycle.
• Payment Processing: The platform supports various payment methods (credit card, ACH, PayPal, etc.), allowing businesses to collect payments quickly and efficiently while offering clients multiple options.
• Customizable Payment Reminders: Set up automatic payment reminders to keep customers informed about outstanding balances, which helps improve collections without manual follow-ups.
• Real-Time Financial Dashboards: Invoiced offers real-time reporting and analytics, giving finance teams insights into cash flow, outstanding invoices, and customer payment trends.
• Recurring Billing: Automates subscription-based and recurring payments, ideal for businesses with subscription models or ongoing contracts.
• Payment Portal Integration: Customers can pay directly through a customizable online payment portal, improving the customer experience and making it easier to manage collections.
• Credit Management: Tools for managing credit limits and payment terms, ensuring businesses can monitor customer credit and reduce the risk of overdue payments.‍‍

Pros:

• User-friendly interface for easy navigation
• Automates invoicing, payment reminders, and follow-ups
• Customizable workflows tailored to business needs
• Seamless integrations with ERP, accounting software, and payment gateways

5. Melio

Melio is a cloud-based payment management platform that simplifies the accounts receivable (AR) processes, particularly for small and medium-sized businesses (SMBs). The platform focuses on streamlining invoicing, payment collection, and reconciliation tasks to make it easier for businesses to manage their cash flow effectively. Melio provides a flexible solution that supports various payment methods, including ACH, credit cards, and bank transfers, which allows businesses to collect payments from customers through their preferred payment channels.

Key Features:

• Flexible Payment Methods: Accept payments via ACH, credit cards, or bank transfers, giving customers multiple payment options and improving payment collection.
• Automated Invoice Creation: Generate and send invoices automatically, reducing manual effort and ensuring timely billing.
• Easy Payment Scheduling: Allows businesses to schedule payments and send reminders to customers, improving cash flow and reducing late payments.
• Integrated Accounting Software Syncing: Seamlessly integrates with QuickBooks, Xero, and other popular accounting platforms for easy reconciliation and accurate financial reporting.
• Cash Flow Management Tools: Track incoming payments, monitor account balances, and get detailed insights into business cash flow for better financial decision-making.
• User-Friendly Interface: An intuitive dashboard that is simple to navigate, making it easy for both businesses and customers to manage their payment activities.
• Customer Payment Portal: Provides customers with a personalized portal to view invoices, make payments, and track their billing history.

Pros:

• Affordable and easy to use for small businesses.
• Offers flexible payment methods for customers.
• Simple integration with accounting systems like QuickBooks.‍

6. Zoho Books

Zoho Books is an all-in-one accounting software with a strong emphasis on AR automation. It caters to help small and medium-sized businesses (SMBs) automate their accounts receivable (AR) processes, streamline financial workflows, and enhance overall efficiency. With its robust AR automation features, Zoho Books simplifies the process of invoicing, payment tracking, and collections, allowing businesses to focus on growth rather than manual accounting tasks. The platform is highly customizable and helps businesses customize it to meet their specific needs. Zoho Books integrates seamlessly with other Zoho applications and third-party tools and is a versatile choice for businesses with various operational needs.

Key Features:

• Automated Invoicing: Automatically generate and send customer invoices, reducing manual effort and ensuring timely billing.
• Payment Reminders & Notifications: Set up automated payment reminders to minimize late payments and enhance cash flow management.
• Multi-Currency & Multi-Language Support: Conduct business in multiple currencies and languages to ease international transactions.
• Online Payments Integration: Accept online payments via gateways like PayPal, Stripe, Razorpay, and more, ensuring a smooth and fast payment experience for customers.
• Bank Reconciliation: Automatically import and reconcile transactions from bank accounts and payment gateways, making account balancing and financial reporting easier.
• Customizable Invoices & Templates: Create personalized invoices and payment reminders with branding and other custom fields to suit business needs.

Pros:

• Easy to use with a simple interface.
• Seamlessly integrates with payment gateways.
• Offers a detailed suite of accounting tools for small businesses.‍

7. HighRadius

HighRadius is a premier intelligent AR (Accounts Receivable) automation software platform that offers businesses a comprehensive suite of AI-powered tools to manage the entire accounts receivable process. Known for its advanced capabilities in collections, cash application, and invoicing, HighRadius utilizes machine learning and artificial intelligence to automate time-consuming tasks and deliver real-time insights. Its platform is specifically designed for large enterprises and businesses requiring advanced AR management solutions, which helps them drive efficiency, improve cash flow, and improve decision-making.

Key Features:

• AI-Powered Cash Application: Automatically matches incoming payments to open invoices, reducing manual intervention and improving accuracy in cash posting.
• Automated Collections Management: Leverages AI to create optimal collection strategies, prioritizing overdue accounts and sending personalized customer reminders.
• Real-Time Insights & Analytics: Provides actionable reports and dashboards that help finance teams track AR performance, cash flow trends, and payment patterns, enabling smarter decision-making.
• Predictive Analytics for Payment Behaviors: Uses machine learning models to predict which customers are likely to pay late, helping teams take proactive measures to reduce DSO and improve collections.
• Dispute Management: Automates the tracking and resolution of customer disputes, improving AR cycle time and ensuring that accounts are reconciled faster.
• Integrated Payments Processing: Facilitates various payment methods, including ACH, credit card payments, and wire transfers, with automated reconciliation to speed up cash application.

Pros:

• Highly effective AI-powered features for large businesses.
• Scalable and customizable based on company needs.
• Deep analytics and insights into cash flow and risk management.

‍

8. Lockstep

Lockstep is an innovative cloud-based accounts receivable (AR) automation platform that enhances collaboration between businesses and their customers. Its core objective is simplifying and streamlining the AR process by automating critical tasks such as collections, invoice tracking, and dispute management. Lockstep offers a robust solution for businesses to improve AR efficiency and reduce manual workloads. It is particularly valuable for companies that need better communication with their customers and maintain real-time visibility into financial operations.

Key Features:

• Automated Collections: Automates the collections process, sending timely reminders, following up on overdue invoices, ensuring that payments are received on time, and cutting down manual intervention.
• Real-Time Invoice Tracking: Offers real-time tracking of invoices from issuance to payment, providing complete visibility into outstanding balances and helping businesses stay on top of their cash flow.
• Dispute Management Automation: Facilitates faster resolution of customer disputes by automating identifying, tracking, and resolving disputes, minimizing the time spent on back-and-forth communication and speeding up payments.
• Seamless ERP Integration: Integrates with leading ERP systems like SAP, NetSuite, and Microsoft Dynamics, ensuring that AR data flows automatically and seamlessly between platforms, eliminating the need for duplicate data entry.
• Collaboration Tools: Provides shared access to financial data for internal teams and customers, enabling better communication and cooperation on AR issues and reducing friction in the payment process.
• Cash Application Automation: Automates the matching of incoming payments to open invoices, ensuring that payments are applied correctly and quickly, improving the accuracy of financial reporting.

Pros:

• Strong focus on collaboration with customers and teams.
• Provides efficient dispute management and resolution.
• Easy ERP integrations for seamless workflow automation‍

9. VersaPay

VersaPay is an accounts receivable automation platform designed to help businesses streamline their AR processes through digitization, automation, and customer-centric features. The platform focuses on simplifying invoicing, payment collections, and customer communication, making AR workflows more efficient and transparent. By incorporating digital invoicing and payment collection, businesses can reduce administrative costs, improve cash flow, and enhance operational efficiency. VersaPay's integration of collaboration tools fosters better relationships between businesses and their clients and ensures a smoother and more timely payment process.

Key Features:

• Payment Collection Automation: Automates payment reminders and collection workflows, ensuring timely follow-ups with clients and reducing overdue invoices.
• Customer Portal: Offers a self-service portal where clients can view invoices, make payments, and track the status of their payments, reducing the need for manual communication.
• Real-Time Payment Tracking: Provides both businesses and clients with real-time tracking of payments, giving transparency into the status of each transaction and helping to avoid delays.
• Dispute Resolution Tools: Enables businesses to handle customer disputes more efficiently by automating the dispute management process and providing clear communication channels for resolution.
• Cash Application Automation: Automates matching payments to invoices, streamlining cash application processes and reducing the likelihood of errors.
• Collaboration Tools: Facilitates better communication and collaboration between businesses and their clients, improving relationships and helping to address payment issues quickly.
• Customizable Workflows: Offers customizable workflows that can be customized to meet the specific requirements of a business, ensuring maximum efficiency in managing accounts receivable.

Pros:

• Enhances customer relationships with collaborative tools.
• Real-time tracking improves transparency.
• Simplifies dispute management for quicker resolutions.‍

10. Tesorio

Tesorio is an advanced AI-powered accounts receivable (AR) automation platform designed to help businesses streamline their cash flow management and optimize receivables. The platform automates key AR processes, including cash application, collections, and credit management, using artificial intelligence to generate real-time insights and improve decision-making. With its emphasis on AI-driven analytics, Tesorio allows businesses to accurately forecast cash flow, automate tedious administrative tasks, and drive improvements in payment collections. This solution is particularly valued by mid-market and enterprise-level companies that require a highly customizable, data-driven platform that meets their complex AR and cash flow needs.

Key Features:

• AI-Powered Cash Flow Forecasting: Utilizes machine learning algorithms to predict future cash flow trends, providing businesses with highly accurate and data-driven forecasts.
• Automated Cash Application: Automatically matches incoming payments to open invoices, streamlining the cash application process and reducing manual effort and errors.
• Collections Automation: Uses AI to prioritize collections, automating customer communication based on their payment history and risk profile, ensuring timely follow-ups, and improving collection rates.
• Credit Management: Helps businesses manage credit risk by automating credit assessments and monitoring customer creditworthiness. This reduces bad debt and improves financial stability.
• Integration with ERPs and Accounting Systems: Seamlessly integrates with leading ERPs and accounting systems, ensuring smooth data flow and reducing the requirement for manual data entry or system updates.
• Customizable Dashboards: Provides customizable reporting and dashboard features, allowing businesses to tailor their view of AR metrics, cash flow forecasts, and other key financial data.

Pros:

• AI-driven insights improve forecasting accuracy.
• Customizable features to fit various business sizes and industries.
• Automates manual processes for improved efficiency and accuracy.

Conclusion 

As businesses experience higher transaction volumes and rising customer expectations, the manual processes involved in managing accounts receivable (AR) are increasingly inefficient. Relying on traditional methods such as paper-based invoicing, manual payment tracking, and inconsistent cash flow management leads to costly errors, delays, and missed opportunities. AR automation software solves these problems by digitizing and streamlining critical AR tasks, including invoicing, payment collection, and cash flow monitoring. This not only reduces the chances of human error but also speeds up the entire process, resulting in quicker payments and improved customer satisfaction.

The implementation of AR automation software, however, is not without its complexities.  Integrating the new system with existing financial tools, maintaining the security of sensitive data, and managing the change within the organization can be complex for businesses. This is where expert service providers like Invensis step in. At Invensis, we offer tailored accounts receivable services utilizing our years of expertise and advanced AR tools to ensure reduced day sales outstanding and improved collection effective index. 

Contact us now to optimize your accounts receivable process, streamline cash flow management, and drive business growth.