Document Management Outsourcing Services
Is organizing, storing, and accessing documents efficiently a challenge for your business? Are diverse document formats, voluminous data, and a lack of a streamlined system causing the difficulties? If yes, then you need an advanced solution. Our document management services will assist you with the entire lifecycle of documents, from creation and distribution to archiving or disposal.
Years of Experience
Industry Verticals
Experienced Professionals
.webp)
Outsource Document Management Services to the Expert
As a seasoned document management services provider, we have managed our clients' diverse document needs for over two decades. Our multifaceted services include document capture and imaging, document storage and retrieval, metadata management, access control, security, workflow automation, search and indexing, audit trail, compliance management, document indexing and annotation, etc. We have provided these services to healthcare facilities, legal firms, educational institutions, and real estate agencies. With meticulous attention to detail, advanced technologies, and rigorous quality assurance, we have assisted our clients in maintaining a document accuracy rate of up to 98.7%
Our document management process involves the collection of documents from diverse sources - from physical mail to emails, online forms, and other channels. This is followed by meticulously sorting documents based on predefined criteria and applying metadata for categorization and retrieval. Next, using cutting-edge technologies such as OCR (Optical Character Recognition), our skilled professionals efficiently capture relevant data from documents and index them. This ensures an organized and easily accessible repository. Finally, we develop and employ robust search and indexing tools for quick access to information.
Our services are delivered by a team of skilled and experienced professionals, which includes document management consultants, record management specialists, data migration experts, compliance specialists, etc. They are proficient in utilizing advanced technologies like Optical Character Recognition (OCR), machine learning, and cloud-based storage to enhance the accuracy of digitization and data extraction. Further, the team implements Document Management Systems (DMS), incorporating features like document capture, indexing, and encryption to reduce manual errors.
Our Comprehensive Document Management Services
- Ensuring That Document Integrity Is Maintained
- Providing Detailed Descriptions For Each Item
- Managing Document Access
- Facilitating Document Retrieval, Retention, Access
- Complete Document And Text Indexing
- Management Of Complex Content Repositories
- Annotation Of Documents
- Engineering Document Management Systems
- Data Keying From Paper Into Database Formats
- Conversion Of Microfilm Into Digital Docs
- Back File Scanning And Conversion
- Document Capture
- Document Scanning And Imaging Services
- Indexing And Cataloging
- Document Categorization
- Metadata Management
- Document Retrieval Services
- Document Archiving Services
- Document Lifecycle Management
Request a Quote
Finance and Accounting Tools We Specialize In
Accounting & Bookkeeping Services Pricing for Los Angeles, California
Simple, Transparent Pricing from $199/month
Basic
Perfect for small businesses and startups looking to establish professional financial practices.
Growth
Ideal for established businesses seeking to optimize financial operations and drive sustainable growth.
Enterprise
Comprehensive solutions for large-scale enterprises with complex financial needs & multiple revenue streams.
What’s Included in Every Plan
Get Started with Us in 4 Easy Steps
Getting started with us is easy. Follow three simple steps to get the best quote for your accounting and bookkeeping requirements.
Discovery Call & Needs Review
We start with a conversation to understand your goals, challenges, and current setup. Whether you’re handling everything solo or working with outdated spreadsheets, we’ll figure out what needs fixing and how we can help.
Setup & Migration
Once we understand your business, we gather your financial data and move everything to a clean, organized system. We’ll handle the migration, integrations, and setup—there will be no disruption to your operations.
Weekly & Monthly Financial Management
We handle your day-to-day bookkeeping, categorizing transactions, flagging inconsistencies, and preparing accurate reports. You'll have real-time access and clear visibility—nothing will be left in the dark.
Adjustments, Reviews & Tax Readiness
We align your books with local regulations and ensure you’re always ready for tax season. If anything needs fixing, we’ll handle it quickly. There will be no stress or surprises—just a clean, compliant record every month.
Local Client Testimonials
The Invensis Advantage for Document Management Outsourcing Services
Invensis - The Most Trusted Document Management Outsourcing Company
For over 25 years, we have been delivering document management services tailored to the specific needs of our clients. These services include the creation, capture, indexing, storage, retrieval, and disposal of documents throughout their lifecycle. We dedicate a special team with a track record of successful implementations, testimonials, and certifications that attest to their reliability and competence. Our team possesses certifications, compliance adherence (like GDPR, HIPAA), and robust security protocols to ensure data confidentiality, integrity, and availability. Our clients span countries such as the US, UK, Canada, Australia, and more.
Some of the benefits of outsourcing document management are:
- Enhanced Efficiency: Streamlined document workflows improve productivity, reducing time spent on manual tasks and enhancing overall operational efficiency.
- Focus on Core Competencies: Outsourcing document management allows businesses to concentrate on their core functions, fostering innovation and strategic growth.
- Regulatory Compliance: Professional document management services ensure adherence to industry regulations, mitigating risks associated with data security and compliance issues.
- Scalability: Outsourcing document management companies facilitates scalable solutions, accommodating fluctuating document volumes and business needs without the hassle of infrastructure adjustments.
- Advanced Technology Adoption: Access to cutting-edge document management technologies ensures optimal data organization, retrieval, and storage, enhancing overall business competitiveness.
- Enhanced Security Measures: Specialized document management companies implement robust security protocols, safeguarding sensitive information against potential breaches and unauthorized access.
The latest trends in document management are:
- Cloud Integration: Document management shifts towards seamless cloud solutions for accessibility, collaboration, and secure data storage across diverse platforms.
- Mobile-Centric Solutions: Mobile-friendly document management systems have gained prominence, catering to the rising need for on-the-go access, collaboration, and document editing.
- AI-Powered Automation: Increasing use of artificial intelligence streamlines document workflows, enhancing efficiency through automated sorting, categorization, and data extraction.
- Blockchain Security: Growing reliance on blockchain technology ensures tamper-proof document integrity, reducing risks associated with data manipulation and unauthorized access.
- Compliance Emphasis: Stricter regulatory requirements drive document management systems to prioritize compliance features, ensuring organizations adhere to industry-specific regulations and standards.
- Hybrid Workforce Support: Document management evolves to support hybrid work models, offering solutions that seamlessly facilitate collaboration and information sharing between in-office and remote teams.
What Our Customers Say
We were struggling with product data entry for our e-commerce business until we leveraged back office BPO services from Invensis. From data entry to catalog management, Invensis is taking care of all the back-end operations to keep our site running optimally with great results.
As an insurance provider, we deal with a lot of claims. Having 24x7 support from back office outsourcing services like Invensis helped us process all those claims and reduce a lot of burden on our staff. It has also made the review process much more efficient, faster, and error-free.
Partnering with Invensis has been central to our success. With their data management outsourcing services, we have all the business insights we need for our business to function smoothly at the fraction of the cost of setting up an in-house data center.
Our eCommerce Store Management Services Cover Leading Platforms
This blog accounts receivable turnover ratio will introduce you to the basics of AR turnover ratio and how you can use it to better your balance sheet.
Read More ->
Trends and techniques in accounting are always changing, especially as new technologies emerge. SAGE has found that 90% of accountants think accounting is going through a cultural shift that favors technology.
Read More ->
.webp "Our Loan Processing Service Enabled a Leading Non-Prime Auto Financing Company Ramp Up Efficiency Levels")
Master the art of effective third-party vendor assessment with these 4 essential tips for successful risk management.
Read More ->
Data entry errors can have disastrous effect on outcomes. Master 7 ways to eliminate common data entry errors and keep records clean.
Read More ->
Download Invensis Freight invoice processing management case study on how a logistics shipment transformed its business process efficiency.
Download Now->
Download Invensis' back office data management case study on providing simplified data processing solution for a media powerhouse.
Download Now->
.png)
Contact Information
You can reach us at:
Request a Quote
Fill up the form and our team will get back to you within 24 hours.
